[Review] Microsoft Office 365 Data Loss Prevention Policy Guide

This article composed byMiniTool Technologyintroduces you with a Microsoft 365 service called data loss prevention.

It elaborates its definition, function, configuration, and deployment.

And more related information to be found when you start reading.

About Office 365 Data Loss Prevention

What Is Data Loss Prevention?

By defining and applying data loss prevention policies, you might apply DLP inMicrosoft Office 365.

How Does Data Loss Prevention Office 365 Work?

MS 365 detects sensitive items relying on both simple text scan and deep content analysis.

Whats the definition of Microsoft Exchange Online Protection?

What are the functions of Exchange Online Protection?

Take a view of this post for the answers.

How to Configure Your DLP Policy?

There is flexibility in how to create and configure DLP policies.

you could begin with a predefined template and create a policy in just a few clicks.

Or, you’re able to design your own style policy from the ground up.

Yet, no matter which way you create your policy, you have to specify the below aspects.

Monitor Target

In the first place, you better decide what you want to monitor.

As for custom policy, it uses the available sensitive info types, retention labels, and sensitivity labels.

Monitor Location

Then, you should select where to monitor with Office 365 data loss prevention policy.

Just pick one or multiple locations from the below list.

you might accept the pre-configured conditions or configure your ones.

Some of the pre-configured conditions are listed below.

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Meanwhile, block them while allowing with override or without.

While in on-premises file shares, you could move the file from its origination to a quarantine place.

Lifecycle of Data Loss Prevention

In general, there are three phases during the implementation of DLP.

There will be a culture shift for your users.

DLP Business Processes Planning

Data loss prevention blocks prohibited actions such as sharing sensitive data via email inappropriately.

When you plan your DLP policies, you have to identify the business processes that touch your sensitive items.

Then, how to identify between appropriate and inappropriate user behaviors?

The business process owners will help you.

you’re gonna wanna plan your policies and deploy them in test mode.

When in test mode, evaluate the impacts of the DLP policies through activity explorer.

Finally, apply those policies to more restrictive modes.

For sensitive data in the above locations, each has different pre-requisites.

In other locations like on-premises file repositories, an Azure Information Protection (AIP) scanner is required.

you better prepare your environment and code draft policies and test them completely before activating any blocking operations.

Then, draft a policy that embodies your objectives.

It all depends on you and there is no impact so far.

you might start with one workload.

At the same time, ensure that you dont impact valid user workflows and productivity inadvertently or adversely.

Some things you may need to fine-tune:

Step 4.

Usually, policies take effect around an hour after being turned on.

With the policy enabled, continue to monitor the outcomes of the policy implementation and tune it accordingly.

Therefore, you need a professional and reliable program such asMiniTool ShadowMaker.

you better consume and act on that information to tune the policies and triage actions taken on sensitive items.